Don’t- Single out failures on any one team member’s part.
Do- Allow room for everyone to express their thoughts on the agenda items.
Don’t- Insert random items that are not on your agenda. Your team will not be prepared for the item and this will inhibit the productivity of the meeting.
Do- Create specific guidelines for how the team will implement agenda items
Don’t- Use “Air Statistics”. In other words do not make statements as if they were facts. (Pulling them from thin air) This is especially important when referring to your competition. Don’t make up items. This will only intimidate and discourage your team. Making up facts also discredits you as a team leader.
Do- Create healthy and realistic goals for your team. Help them have something to look forward to as a result of the agenda items outlined. Having goals increases productivity.
Don’t- Go Overtime on your agenda. Stick to the allotted time for each section.
Do- Use visual aids to assist with agenda items. Using print material, whiteboards, projectors, and other items will greatly assist with overall retention of key agenda items.
Don’t- Develop an “I” problem. Always be selective in your word choice so that the meetings overall aura is positive and is fostering a team spirit.
I am sure you can add to this list of Do’s and Don’ts. Whether you are in the property management industry or any other, what are your tips for a successful team meeting?
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Written by Jonathan Saar